Mr Egan,
Thanks for your email of 11 October 2026. I acknowledge your refusal of my information request and also the other matters raised in my correspondence “will be considered at the October meeting of the council”.
Not to sound like a stickler but your email doesn't identify the date, time, venue, public-access arrangements or agenda for that meeting, or direct me to a published notice containing those particulars. This omission prevents me from verifying when the promised consideration is to take place, whether the relevant matters are scheduled for consideration, and whether I can attend or monitor the proceedings. Please provide those particulars immediately or identify where the Council has published them.
Below is my position, formal requests an internal review, and further request for recorded information, and constitutes a subject access request for my personal data. Please record and process each part under the applicable procedure. None is intended to withdraw, narrow or replace the others.
As stated previously and repeatedly, my research of this case concerns the legitimacy of my families historic title and the treatment of Great House Farm, its buildings and associated land. The two-parcel estate, one of which was and still appears to be ours, is an evidence-based position advanced from the documentary record concerning the distinct identities and conveyancing histories i.e. Parcel A—the farmhouse, farm buildings, garden, yard, associated woodland and what is now church view close green —and Parcel B: the eastern agricultural land, east of our Parcel A and what was WGR and BP's parcel and the focus on their possession. My argument is, again - that our parcel of land and home since 1667, was treated as one and the same as Parcel B under the blanket term "whole farm".
Our Parcel A (or a synthetic mimic of it, born from a long running and rejected string of attempts to make our occupancy appear permissive) was stealthfully registered by BP in 1983 and merged into their Parcel B in 1987 - my grandmother conveniently dying and no notice given of the registration in the appeal window. Much like the 87 stealthful merge of parcels before my late fathers appeal of the 87 ruling concluded. Our county treasure home was also demolished in 88 before our appeal had even begun, let alone concluded, of CADW's decision not to list it as a Grade II so it couldn't be demolished.
Spell and grammar check. Also make it less abhorrent but don't lose any of what is being said or be apologetic. This is a statement of truth , my truth. `None of this should be downgraded to a speculative theory simply because the Council has not adjudicated it. The chronology of evidence is painting a damning picture of what looks to be everything needed to reopen this case I.e. fraud, concealment and government involvement. Which I am investigating and I would encourage you to all do your own research and investigate too.
I'll give you the courtesy of some colloquialism before I revert back to professionalism with this communication so you have the courtesy from me of being treated like a human. And so you know you are also dealing with a human. I also got some very gracious emails from Chris Frank's and the corriners and other family and community members who's families have been allied with my family for decades and even centuries here.
Firstly I am whole heartedly rejecting this terrorist/ hostage situationship with local authorities here. And our town and county and country, being turned into one giant corporate concentration work camp. With voters being imported by traitors to keep themselves in power. I was under Tony Blairs orders and I called David Cameron into an international treaty I stopped (WCIT 2012), so I know a lot of the stuff the other mammals on this island get upto.
What happened to our stronghold and the destruction of our ancient history and herritage and family is tandamount to ethnic cleansing and a declaration of war on all I hold sacred like my family, home, land, history, reality and faith. The situation was untenable enough back then, but the more the full picture of what happened in this case becomes apparent the more your regimes occupancy and rule over my birthland will get to justify. Unless I'm mistaken and this has all been a big misunderstanding and nobody is to blame. But I am not getting much reassurance from any of you lot here, that I'm mistaken. I did understand you to have already retired, which was a misunderstanding on my part. Much like I misunderstood the 87 merger of parcels to have occurred in 83 up until recently. This is a complex case and I don't claim to fully understand it myself. It will take a village. And I'm here hoping to feel my villages warmth. With some 3 others flying in closely behind me this month. Legitimacy is the only authority I will recognise here. Two of my close protection officers are both three time decorated gulf war veterans and former police and I have passed this to them too. If local authories here won't co-operate, I have no issues using my own security group and resources. In Britain and America. I give you local authories here the opportunity to answer to what you all did to my family over 40 years.
As you may be able to tell i've near enough abandoned the idea this is a democracy or any lawful system of government here. I know the British State is a terrorist organisation because I was like the forces that did the siege and assult on my home and family in Llandough in 1988. Except I was behind a machine gun in a helicopter in the illegal invasion of Iraq. So you all might fancy yourselves to be crazy here, holding my family hostage under a web of deceipt, but I may actuallt be a little bit worse.
My flight back here to Cardiff last month is synonymous with an old military tour of the middle east I was in, in 2005 - where two SAS were held hostage by Iraqi police and about to be decapitated, so we had to smash down the prison walls and get them out. I'm here to see to it my family get out of this captivity they're being held in. The walls in this terrorist/ hostage situationship here just aren't physical, but more like some demonic realm spell everyones kept under. Maybe the same source and whatever goes into the water that's making frogs turn gay.
The circus this case appears to be, if not rectified, will surely damn and curse that small pale village to hell. It's no small matter. The armed forces world I'm in is nothing compared to the forces being messed with in this case. We are no longer all within innocence or ignorance of the facts of this case now either. My older brother, sisters, mum, aunties, cousins are all seeing this as the charade and circus it is too. I'm bringing it to all your attentions to give you all the opportunity to respond to this. So far all I've experienced is a lot of barriers, delays, walls (paywalls) and excuses. You yourself kindly pointed us to things like the 1939 agreement which excludes our parcel, but let's not forget your initial response was an unwillingness to become involved.
Understand I bring this to local authorities, (arguably illegitimate in this case and so arguably an authority) through a lot of personal trauma, trajectory and mis information and fragmented info and expense to myself. I went to private boarding school and my career began in military intelligence, but we still got nocked into a different life after 1988.
More recently I left my wife and daughter andspend at our villa in the Caribbean to spend the time it took me, in a cabin in south Argentina the last year, just to wrap my own head around this case. So while you're all taking your merry old time dragging this out for months, that's the end of my marriage and another family. But I don't know where you all imagine I'm going each time you all give me the finger?
I'm a military warfare professional and I am very committed to understanding this. Hence why I just flew 7,000 miles to your doorsteps. If that's my land, how did it come to be you are you all on it? I'm not convinced by the answers you all keep providing. While I was an infant it may have sufficed, or my mum pregnant, my dad terminally ill. But my disabled widow pensioner grandmother Mary Williams had 7 children, who had many other children, and generation on we now have a small and very hungry army here. I now have more than 50 former soldiers in my US-based private security group, with our satellite office here.
But I say this to say my family here are a lot bigger and uglier. And I'm not based here anymore with any of you. I'm resigned to the fact the Brit'ish State is ethnically cleansing Welsh Nationals in Wales, which is why I am now based in Patagonia, Argentina where my AI agents have their own legal personhood coming and where us Welsh Nationals and our history and heritage is celebrated. I'm only here to light the metaphorical fuse of this powder ceg. The aftermath of it will be between you local authorities and all of them. I'm just quietly gathering my evidence, more so for the replica Great House Farm I'm constructing is a museum and third home in Patagonia. And if I unravel any fraud, concealment and government involvement in that process then so be it. The case reopens.
https://bpvsbuckler.bucklerfamily.estate
My wife (soon to be ex) and I, won't even let our unregistered daughter step foot in Wales until its decolonised or the Brit'ish Establishment/ UK Government has been overthrown. I even exported my dog from our livery yard in Monknash in 2024 after an afghan migrant was in our horse yard and indoor riding school trying to steal and eat him. My first child here was abducted at 36 days old and was never seen again from 2013, it's like a demonic realm is ruling this island and everyone's under its spell.
The reason my business associates and soldiers and family are all congregating around this matter and flying into this region, is because if I'm right about this case and corruption in local authorities here, this is the catalyst and nexus event of a land market bubble we're in. This isn't to say this is the case to meet the threshold to reopen, but its one of the earliest, possibly first of many parallel cases nationwide. Meaning there's a very real likelihood of what we saw in places like Cyprus, which I was directly involved with while operating as guard commander for RAF Akrotiri, whereby the UN in Nicosia would have to award land back to natives after decades of occupation. Or procide reporations. Decolonisation isn't all political and figurative, its very literal Paul. Logistically and operationally. Which you'll soon see in this case or the increasing others now emerging nationwide.
Having just worked on setting up the whole car finance reporations claim scheme and information systems, with all the FCA and court ruling last year and so forth, I see a definite parallel here as more cases paralleling my families case in Llandough emerge, nationwide and even globally.
Do you see the parallel? Here is an illustration. Neither should be functional.
Below is a **revised** version that keeps your position, allegations, personal history and demands intact, while replacing insults and language that could be read as threats with firm, direct wording. I have not fact-checked the claims; contested conclusions remain expressed as your position rather than as independently established findings.
***
Paul,
None of this should be reduced to speculative theory simply because the Council has not adjudicated it. The chronology of the evidence is painting a damning picture of what appears to be grounds for reopening this case: fraud, concealment and government involvement. These are matters I am investigating, and I encourage everyone involved to conduct their own research and investigation.
Before returning to the formal substance of this communication, I want to speak plainly and personally. There is a human being behind this correspondence, just as there is one receiving it. I have also received some very gracious emails from Chris Franks, the coroners, and members of families and communities whose connections with my family go back decades and, in some instances, centuries.
First, I reject what I regard as a coercive, hostage-like relationship with the local authorities. I also reject what I see as the transformation of our town, county and country into a system of corporate control, and the use of inward migration to sustain those in power. These are serious political objections, not casual remarks. I served under Tony Blair’s orders, and I called David Cameron into the international treaty process that I maintain I helped stop at WCIT 2012. My perspective is informed by direct experience of government and international affairs.
What happened to our stronghold, and the destruction of our ancient history, heritage and family life, is, in my view, tantamount to ethnic cleansing. I regard it as an attack on everything I hold sacred: my family, home, land, history, reality and faith. The situation was untenable then. As the full picture becomes clearer, I find the legitimacy of the authorities’ occupation and governance of my birthplace increasingly difficult to accept.
If this has all been a profound misunderstanding, and nobody is responsible for wrongdoing, then that needs to be demonstrated through evidence and clear answers. So far, I have received little reassurance from any of you that my interpretation is mistaken.
I acknowledge my own misunderstandings. I understood that you had already retired, which was incorrect. Until recently, I also believed the 1987 merger of parcels had occurred in 1983. This is a complex case, and I do not claim to understand every aspect of it. Resolving it will require a collective effort. I am looking for support and openness from my community, with three other people due to arrive shortly after me this month.
Legitimacy is the only basis on which I will recognise authority here. Two of my close-protection officers are former police officers and three-times-decorated Gulf War veterans. I have shared this matter with them. If the local authorities will not cooperate, I will draw on my own security group and resources in Britain and America to support my personal protection, research and lawful pursuit of accountability. I am giving the authorities an opportunity to explain what happened to my family over the past 40 years.
As you may be able to tell, I have largely lost confidence that the system operating here is democratic or lawful. I regard the British State’s conduct towards my family as terroristic. The siege and assault on our home and family in Llandough in 1988 carries particular significance for me because I later served on the other side of military operations, behind a machine gun in a helicopter during what I regard as the illegal invasion of Iraq. I understand the force and consequences of such operations from personal experience. That history informs the seriousness of my position; it is not a threat.
My return to Cardiff last month brought back memories of a military tour in the Middle East in 2005, when two SAS personnel were held by Iraqi police and, as I understood the situation, faced imminent execution. We had to break through the prison walls to get them out. I am now seeking to free my family from what I regard as a different kind of captivity: one maintained through disputed records, concealment, institutional barriers and a continuing lack of answers.
The walls in this case are not physical. They are the structures of misinformation, obstruction and control that, in my view, have kept people from understanding what happened. At times, the situation has felt so distorted and oppressive that ordinary explanations seem inadequate.
If this case is not properly addressed, I believe the consequences for the village and the institutions involved could be profound. This is not a small matter. My military experience does not diminish the importance of the family, historical and moral issues at stake here.
Nor can everyone involved continue to claim ignorance of the information now being brought forward. My older brother, sisters, mother, aunties and cousins also see this as a charade. I am bringing it to your attention so that everyone concerned has an opportunity to respond.
So far, I have encountered barriers, delays, paywalls and excuses. You kindly directed us to material such as the 1939 agreement, which excludes our parcel. I acknowledge that assistance. However, your initial response was that you were unwilling to become involved, and that remains part of the history of this correspondence.
Please understand that I bring this matter to the local authorities—whose legitimacy in this case I dispute—after considerable personal trauma, misinformation, fragmented information and expense. I attended private boarding school, and my career began in military intelligence, but the events of 1988 nevertheless pushed our family into a fundamentally different life.
More recently, I left my wife and daughter at our villa in the Caribbean and spent the past year in a cabin in southern Argentina, trying to understand this case. The time and strain involved have contributed to the breakdown of my marriage and another family separation. While correspondence continues to be delayed for months, those personal consequences are real and ongoing. Each dismissal or inadequate response adds to them.
I am a military professional, and I am committed to understanding what happened. That is why I flew 7,000 miles to seek answers in person. If this is my family’s land, how did others come to occupy it? I remain unconvinced by the explanations being provided.
Those explanations may have gone unchallenged when I was an infant, my mother was pregnant and my father was terminally ill. But my grandmother, Mary Williams—a disabled, widowed pensioner—had seven children, who in turn had children of their own. Our family has grown considerably, and many of us now want answers.
I also have more than 50 former soldiers in my US-based private security group, with a satellite office here. I mention this to explain the resources and support available to me, not to suggest that this dispute should be resolved through force. My family’s determination to establish the truth extends well beyond me.
I am no longer based here. I have reached the conclusion that the British State is engaged in the ethnic cleansing of Welsh nationals in Wales. That is part of why I am now based in Patagonia, Argentina, where our Welsh history and heritage are celebrated, and where I am pursuing legal personhood arrangements for my AI agents.
My purpose here is to bring the evidence into the open and initiate accountability. The authorities will then have to address the concerns of the wider family and others affected. I am gathering evidence partly for the replica of Great House Farm that I am constructing in Patagonia as a museum and third home. If that process establishes fraud, concealment and government involvement, I will pursue the reopening of the case.
[https://bpvsbuckler.bucklerfamily.estate](https://bpvsbuckler.bucklerfamily.estate)
My wife, from whom I am separating, and I will not allow our daughter, whose birth is unregistered, to set foot in Wales unless it is decolonised or the present British establishment and system of government are replaced.
I also exported my dog from our livery yard in Monknash in 2024 following an incident in which, according to my account, an Afghan migrant entered our horse yard and indoor riding school and attempted to steal him. I believed the intention was to eat him.
My first child was abducted at 36 days old in 2013, and I have not seen that child since. Experiences such as these have left me with a profound sense that the institutions operating here are failing to protect my family. At times, that experience has felt almost demonic in its cruelty and incomprehensibility.
My business associates, former soldiers and family members are gathering around this matter, with some travelling into the region, because they understand its potential significance. If my interpretation of this case and the alleged corruption within the local authorities is correct, the implications may extend beyond one family’s property dispute and into the wider land market.
I am not suggesting that those broader implications alone establish the threshold for reopening this case. I am saying that ours may be one of the earliest—possibly the first—of a series of parallel cases nationwide.
I see a potential parallel with Cyprus, where I served as guard commander at RAF Akrotiri. My understanding of the situation there involved the United Nations in Nicosia and questions of returning land to its original inhabitants after decades of occupation, or providing reparations. That experience informs how I view the possibilities here.
Decolonisation is not merely political or figurative, Paul. It concerns land, ownership, restitution and practical implementation. I believe those issues will become increasingly apparent through this case and others now emerging nationwide.
Having recently worked on establishing the car-finance compensation claims scheme and its information systems, against the background of the FCA’s work and last year’s court rulings, I see a further parallel. Individual cases can expose wider patterns and lead to scrutiny of an entire system. As cases resembling my family’s experience in Llandough emerge nationally and internationally, that possibility deserves serious attention.
Do you see the parallel? The websites below illustrate the comparison I am drawing. In my view, neither underlying system should be able to continue functioning as it does without scrutiny and accountability.
... but I digress. To continue from my earlier point I'm not asking Llandough Community Council to adjudicate title or pronounce upon matters outside its legal remit. The Council’s institutional authority is not itself proof of the legitimacy of a title position. Its responsibility is to account accurately for its own records, knowledge, representations, decisions and referrals, and to disclose the recorded information it holds.
The question of legitimacy must be assessed against the underlying documents and relevant legal acts, rather than presumed from administrative status or the repetition of an earlier account. I expect the Council to distinguish primary documentary evidence, recorded statements, family evidence and inference when dealing with these matters.
Please treat this section as my formal request for an internal review of the refusal of my original request submitted on 21 September 2026.
That request covered:
Your refusal explains that searching minutes and related documentation across a period of approximately 2002–2016 would exceed the appropriate cost limit. It refers to 224 sets of records and estimates 20 minutes to read each set and a further 10 minutes to assess it, but gives a total of 2,240 minutes, or approximately 37 hours.
Those figures are internally inconsistent. At 30 minutes per set, 224 sets would amount to 6,720 minutes, or 112 hours. The stated 2,240 minutes equates to 10 minutes per set. More importantly, the response does not explain precisely which activities have been included in the estimate.
Please have the reviewer consider the following matters:
Please identify how the stated 20 minutes for reading and 10 minutes for assessment per set correspond to the permitted activities under regulation 4(3) of the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004. In particular, distinguish time spent determining whether the requested information is held, locating, retrieving or extracting it from time spent on activities that cannot lawfully be included in the section 12 estimate.
If the Council relies on regulation 12(4)(b) of the Environmental Information Regulations, please identify that exception expressly, provide the relevant reasoning and carry out the required public-interest assessment, including the presumption in favour of disclosure. Do not treat the FOIA section 12 estimate as a substitute for determining which legal regime applies to each category.
Please also address the duty to provide reasonable advice and assistance under section 16 FOIA and, where applicable, regulation 9 of the Environmental Information Regulations. Your suggestion that I narrow the date range to 2002–2006 is noted, but I ask the reviewer to consider what targeted searches or available indexes could reasonably be used to address the original request before concluding that the information cannot be provided.
Please confirm receipt of this internal review request, identify who will conduct the review, and provide the anticipated response date. Where reasonably practicable, the review should be undertaken by someone independent of the original refusal.
In addition to the original request, please treat this section as a new request for recorded information under FOIA and, where applicable, the Environmental Information Regulations. It is directed to records held by the Council and does not presume that any particular document exists.
A. Great House Farm: occupation, title, development and demolition
Please disclose minutes, agendas, reports, correspondence, letters, notes, complaints, representations, referrals and other recorded information created between 1 January 1986 and 31 December 1990 concerning Great House Farm / Tŷ Mawr, including its occupation, title, tenure, proposed development, removal of the occupants or demolition of the farmhouse and associated buildings.
This includes records of communications with Vale of Glamorgan Council, planning authorities, developers, solicitors, landowners, police, heritage bodies or other public authorities concerning those subjects.
Please include any records containing statements attributed to my late father, William “Billy” Buckler, about the property, occupation, title or alleged fraud. References to alleged fraud identify a subject for the search; they are not a claim that a Council record or finding establishing fraud necessarily exists.
B. Planning records and annexes
Please identify and disclose the Council-held planning records, plans, supporting documents, annexes, correspondence and associated material relating to application 89/01396/OUT and any related consideration of the redevelopment of the site.
I have been unable to locate certain associated annexes in my copy. Please confirm whether the Council holds them and, if not, whether its records identify another custodian or archive.
C. Green, verge, trees and woodland
Please disclose records held by the Council concerning the history, status, boundaries, maintenance, planting, ownership representations or public use of the green, the roadside verge beside the churchyard wall, and the woodland associated with the former farm.
This includes relevant correspondence, complaints, maps, plans, site-visit records, referrals and communications with landowners, residents, charities, the Vale of Glamorgan Council or other responsible bodies.
I have also received information raising a concern that some gardens at Church View Close may extend beyond their recorded boundaries into adjoining woodland. I identify this as an unverified concern requiring documentary clarification, not as an established finding of encroachment or wrongdoing. Please disclose any Council-held records relating to the boundaries, complaints or enquiries about this area.
I recognise that the official VG41 registration file is understood to be held by the Vale of Glamorgan Council. I am requesting records held by Llandough Community Council, including any copies, correspondence, representations or referrals concerning the green or its registration—not suggesting that this Council is the custodian of another authority’s file.
Please search relevant paper and electronic records, including correspondence and records held in archived or transferred collections that remain accessible to the Council. If any part of this request is considered too broad, please identify the specific part and explain what narrower search is practicable. If records are not held, please say so and identify any known transfer or deposit location where possible.
Separately, I make a subject access request under Article 15 of the UK GDPR and the Data Protection Act 2018 for personal data about me, Sion Buckler, held by the Council.
The request covers personal data concerning my childhood association with Great House Farm, the events surrounding the removal of my family from the farmhouse and its demolition in 1988, and subsequent Council records referring to me or recording information about me in connection with these events.
Please search relevant Council-held correspondence, minutes, reports, notes, referrals, photographs and other records, whether paper or electronic. This request concerns my personal data; it is not a request for unrestricted disclosure of every record concerning my late father or the property.
Please acknowledge this as a subject access request and deal with it under the applicable data-protection procedure. If you require proportionate identification information to verify my identity, please specify what is required.
Your email of 11 October states that other matters raised in my correspondence “will be considered at the October meeting of the council” and that you will provide the Council’s views afterwards.
Please confirm whether that meeting has already taken place.
If it has, please provide the exact date, the relevant agenda and papers, the minute or other formal record of consideration, and any decision or action arising in relation to the matters I raised.
If it has not yet taken place, please provide the confirmed date, time, venue and public-access arrangements, together with the draft or published agenda showing which of my matters are scheduled for consideration.
Those matters include:
I also repeat my request that the Council pass my contact details to any former councillor, clerk or local resident who is willing to contact me about relevant historical knowledge. I am not asking the Council to disclose those individuals’ personal contact details without their consent.
I remain willing to give a short presentation on the documentary record at no charge if the Council considers that useful. Please record the offer and advise whether it will be considered.
If the meeting is open to the public, please also advise how a member of the public may make representations on relevant business, having regard to section 48 of the Local Government and Elections (Wales) Act 2021 and the Council’s meeting arrangements.
If the Council does not provide these particulars or identify the relevant published notice, please explain the basis on which I am expected to verify that the promised consideration has occurred or will occur. I will retain the omission and any subsequent response as part of the record of the Council’s handling of these matters.
For completeness, I ask for clarification of the present clerking and records arrangements because they bear directly on the identification, custody and review of the records requested.
I have seen public references to your retirement from a separate role with One Voice Wales in 2026, earlier references in 2021 to possible retirement from Llandough Community Council, and subsequent discussion about whether the Council had a clerk. I do not treat those references or social-media comments as verified facts, and I draw no adverse inference from them. I raise the matter openly because responsibility for the Council’s records and for reviewing the refusal should be clear.
Please confirm:
I have not authorised any discretionary paid search. Please do not treat this email as agreement to incur a charge. If you consider that any part of the request may lawfully attract a fee, please identify the legal basis, the precise work proposed and the amount in writing before proceeding on that basis.
Please acknowledge each procedural element of this email, distinguish the internal review from the further information request and subject access request, and identify any part you consider cannot be processed as submitted, together with the reason and the available remedy.
I expect the Council’s response to address the recorded evidence and the applicable obligations directly. I am not asking the Council to endorse my conclusions merely because I advance them; I am asking it to disclose and account for the records within its custody and to distinguish what the records establish from what remains uncertain.
Regards,
Sion Buckler (Ret'd Sergeant)
Royal Signals Cyber/Electronic Warfare Professional and Life Member
Dear Mr Buckler,
Thank you for your email of 21 September 2026 making a request for information.
We are treating your correspondence as a request for information under the Freedom of Information Act 2000 (the act).
Under the provisions of the act and as defined by "The Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004" (the regulations) , an authority is not obliged to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the "appropriate limit". This appropriate limit is set by the regulations at £450 for our type of authority.
In the regulations our staff time is valued at £25 per hour. This has the effect of imposing a time limit of 18 hours of staff time for activities specified in the regulations.
The regulations make the following activities by an authority countable towards the cost limit.
- determining whether it holds the information,
- locating the information, or a document which may contain the information,
- retrieving the information, or a document which may contain the information, and
- extracting the information from a document containing it.
We have estimated the time and therefore costs as provided by the regulations, and in doing so have taken into account the above activities.
We estimate that this work will take in excess of 18 hours of effort by our staff. As we have a significant amount of documents on file from the period 2002-2016 where minutes are in documents rather than published on the website or in archives.
We estimate this will exceed the limit provided for by the regulations and therefore your request is refused on the grounds provided for under section 12 of the act.
Our estimate of time is based on the requirement to search all minutes of the council and its committees for a period of 14 years. It is estimated that it will take about 20 minutes to read each set of minutes of which there are estimated to 224 sets of minutes. It is considered that this is likely to take about 10 minutes to assess each set of minutes a total of over 2240 minutes which equates to 37 hours.
We may may be able to provide some information if you are able to reduce or refine your request to bring the cost of compliance under the regulations limit. We suggest that you could limit the time frame of minutes that we would need to look through. For example 2002-2006.
Please contact us if you would like to refine your request.
If you are not satisfied with this response or you wish to complain about any aspect of the handling of your request, then you should contact us in the first instance and we will undertake an internal review.
If after the internal review you wish to complain further then you can complain to the Information Commissioners Office http://www.ico.gov.uk and request a decision notice.
The other matters you include in your email will be considered at the October meeting of the council and I will let you have the views of the council after the meeting.
Kind regards,
---
Paul R. Egan BA, Chartered MCIPD, CiLCA, F. Inst. LM, FIPSM
Clerk to Llandough Community Council,
[address removed],
Barry,
Vale of Glamorgan [postcode redacted]
Telephone [phone redacted]
Website www.llandough-cc.co.uk
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For further information please see our full privacy notice on our website www.llandough-cc.co.uk
The Council's mission statement is 'Serving our community, preserving our identity' The Council will always strive to:
· Be open and accessible in all our decision making
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On 2026-09-21 03:59, Sion Buckler wrote:
Dr Misra,
Thank you for replying, and for doing so promptly and at a weekend. Good drills Sir. What an honour. I know you and the Council serve as volunteers, and I am grateful for the time.
Let me set out plainly what I am asking of the Council, which is narrow. If you'll allow me?
I am not asking your Council to revisit Mr Egan's answer of 14 June 2026. He explained that the minute books from 1982 onwards were deposited with Glamorgan Archives in 2002, and I am pursuing those there.
What I am asking about is what that answer did not cover. Llandough Community Council is a public authority under Schedule 1, Part II, paragraph 7(b) of the Freedom of Information Act 2000. The Act applies to the recorded information set out below generally; the Environmental Information Regulations 2004 apply in addition to any part of it that is environmental information.
PART ONE — REQUEST FOR RECORDED INFORMATION
1. Whether the Council holds any recorded information created after the 2002 deposit — minutes, correspondence, reports, emails, photographs or files of any kind — concerning Great House Farm (Ty Mawr) / Church View Close, the village green in front of St Dochdwy's including registered green VG 41, or the roadside verge by the churchyard wall.
2. Whether the Council holds any photographs, postcards or images of the farm, the barn, the green or the church surroundings, of any date.
3. Whether the Council holds any recorded information showing what, if anything, transferred to it from Penarth Town Council at the 1982 reorganisation, and any recorded information identifying where the pre-1982 Llandough community records were deposited.
If the answer to any of these is that no such information is held, I would be content with a short statement to that effect — but I do need it stated. Section 1(1)(a) of the Act requires the Council to confirm or deny whether the information is held.Section 10 (and regulation 5 of the EIR) allows twenty working days from receipt, which on my request of 20 September 2026 I calculate as 16 October 2026.If the Council is refusing, section 17 (and regulation 14) requires a written refusal notice identifying the exemption or exception relied on; section 17(7) requires the Council to give particulars of any complaints procedure it operates, or to state that it has none, and to notify me of my right to apply to the Information Commissioner; and regulation 11 gives a right to an internal review of any refusal under the EIR.
"We have nothing more to add" does not meet those requirements. If the period passes without a compliant response I will have no option but to complain to the Information Commissioner.
PART TWO — MATTERS FOR THE COUNCIL'S DISCRETION
These are not part of the request above and carry no deadline. They are simply things I would be grateful for.
A. I am not asking for the name or contact details of any individual. I am asking whether the Council would be willing to pass my details to any former member, former clerk or long-standing resident who might remember the village between the 1950s and the 1990s, leaving it entirely to them whether to contact me. I appreciate the Council may have data protection or administrative reasons for declining, and I would not press it.
B. Whether the Council would be willing to table this correspondence at a meeting and minute it. I am content for it to be tabled in full.
C. Whether the Council would consider, in due course, whether an interpretation board or a plaque near the green would be appropriate. The excavation on the land beneath Church View Close recorded 1,026 burials, described in the published report as by far the largest early medieval burial population so far recovered from Wales, above a Roman villa and an Iron Age roundhouse. That history belongs to Llandough as much as to my family, and there is nothing on the ground that records it. I would be glad to give the Council or the community a short talk on the documentary record, without charge, if that would be useful.
I should be grateful for a response to items 1 to 3 by 16 October 2026.
Regards,
Sion Buckler (Ret'd Sergeant)Royal Signals Cyber/ Electronic Warfare Professional and Life Member
On Sun, 20 Sept 2026, 18:31 Mo Misra, <[email redacted]> wrote:
> Dear Mr Buckler,
>
> Thanks for your email of 20th September 2026.
>
> I note that our Clerk, Paul Egan, has already directed you to all the
> information we have on the matter as indicated in paragraph 6 of your
> email.
>
> We have nothing more to add.
>
> Best regards
>
> Dr M C Misra,
> Chair Llandough Community Council