Subject: Welsh Government response to request for information ATISN 26-0010 (Retention & destruction schedules)) From: Welsh Government FOI mailbox (Operational Effectiveness Group) Direction: received Date: Mon, 19 Oct 2026 09:25 UTC Institution: Welsh Government / Cadw Refs: ATISN26-0010 Archive id: gm-1a1537b442f27f72 ------------------------------------------------------------ Dear Sion Buckler Further to your recent request for information, please find disclosure response attached, sent on behalf of Emma Harvey-Woodason. Kind regards Natalie Natalie Chant Tîm Rheoli Busnes / Business Management Unit Y Grŵp Effeithiolrwydd Gweithredol / Operational Effectiveness Group Llywodraeth Cymru / Welsh Government E-bost: [email redacted] / E-mail: [email redacted] Sganiwyd y neges hon am bob feirws hysbys wrth iddi adael Llywodraeth Cymru. Mae Llywodraeth Cymru yn cymryd o ddifrif yr angen i ddiogelu eich data. Os cysylltwch â Llywodraeth Cymru, mae ein hysbysiad preifatrwydd<”https://gov.wales/about/welsh-government-privacy-notice/?lang=cy”> yn esbonio sut rydym yn defnyddio eich gwybodaeth a sut rydym yn diogelu eich preifatrwydd. Rydym yn croesawu gohebiaeth yn Gymraeg. Byddwn yn anfon ateb yn Gymraeg i ohebiaeth a dderbynnir yn Gymraeg ac ni fydd gohebu yn Gymraeg yn arwain at oedi. ----------------- On leaving the Welsh Government this email was scanned for all known viruses. The Welsh Government takes the protection of your data seriously. If you contact the Welsh Government then our Privacy Notice explains how we use your information and the ways in which we protect your privacy. We welcome receiving correspondence in Welsh. Any correspondence received in Welsh will be answered in Welsh and corresponding in Welsh will not lead to a delay in responding. [Attached letter: “ATISN 26-0010 - Disclosure.pdf” (2 pages). Its text, extracted from the PDF, follows. The PDF itself is linked under Attachments below.] Y Grŵp Effeithiolrwydd Gweithredol Operational Effectiveness Group Sion Buckler [email redacted] Our ref: ATISN 26-0010 Date: 19 October 2026 Dear Sion Buckler ATISN 26-0010 Thank you for your request which I received on 10 October. You asked for: 1. The retention and destruction schedules (or equivalent policy documents) that applied, or still apply, to former Welsh Office / Welsh Government file series covering agricultural tenancies, land ownership or compulsory purchase, rural depopulation, or related policy in the period 1970–1997. 2. Any recorded information identifying whether files in those series that would have related to Great House Farm / Tŷ Mawr / Llandough-juxta-Penarth, or to the companies Western Ground Rents Ltd or BP Properties Ltd, were destroyed, transferred or retained, and if destroyed the date and authority. 3. Confirmation of the repositories to which any surviving pre-1997 paper files from the relevant series were transferred (e.g. National Assembly / Welsh Government / The National Archives / other). Our response 1. All Welsh Government Retention Schedules, past and present, are available on the external website: Welsh Government retention and disposal schedule | GOV.WALES. Before 1997, the Welsh Office or other agencies would have had responsibility for areas affecting Wales and would have had their own retention schedules. 2. Searches were carried out to find files mentioning the farm name and the companies listed in your request. No files were found and given the date range of your request, any routine records would have been destroyed in line with the corporate retention schedule applied at the time. Given the date range for the search, it is equally possible that records relating to this would not have been transferred to Welsh Government and disposition would have been carried out by a predecessor body. Parc Cathays ● Cathays Park [email redacted] Caerdydd ● Cardiff Gwefan ● website: www.llyw.cymru [postcode redacted] www.gov.wales 3. Material with historical significance from this period would have been identified using the Welsh Office’s Operational Selection Policy (available on TNA’s website: OSP 7 - Welsh Office 1979-1997). Historical material would then have been transferred by us to The National Archives (or a designated Place of Deposit) for permanent preservation at the appropriate time (this was after 30 years at that time, subsequently reduced to after 20 years for WG material from 2023 onwards). Records relating to Welsh Government property/deeds/leasing etc. are not transferred to TNA as they are not classed as “public records” like our business records are. These would be retained until the property is sold or lease agreements terminated. Next steps If you are dissatisfied with the Welsh Government’s handling of your request, you can ask for an internal review within 40 working days of the date of this response. Requests for an internal review should be addressed to the Welsh Government’s Freedom of Information Officer at: Information Rights Unit Welsh Government Cathays Park Cardiff [postcode redacted] or e-mail: [email redacted] Please remember to quote the ATISN reference number above. You also have the right to complain to the Information Commissioner. The Information Commissioner can be contacted at: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire [postcode redacted] Website: www.ico.org.uk However, please note that the Commissioner will not normally investigate a complaint until it has been through our own internal review process. Yours sincerely Emma Harvey-Woodason Departmental Records Officer Welsh Government ------------------------------------------------------------ Attachments (1) - ATISN 26-0010 - Disclosure.pdf (application/pdf, 167 KB): https://wayback.bucklerfamily.estate/pdf/foi/2026-10-19_welsh-government_atisn-26-0010_disclosure-response.pdf