Subject: Re: Great House Farm (Tŷ Mawr), Llandough — request for information under FOIA 2000 / EIR 2004 From: Paul Egan Direction: received Date: Sun, 11 Oct 2026 09:42 UTC Institution: Llandough Community Council Refs: none Archive id: gm-1a12a57b87f563cc ------------------------------------------------------------ Dear Mr Buckler, Thank you for your email of 21 September 2026 making a request for information. We are treating your correspondence as a request for information under the Freedom of Information Act 2000 (the act). Under the provisions of the act and as defined by "The Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004" (the regulations) , an authority is not obliged to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the "appropriate limit". This appropriate limit is set by the regulations at £450 for our type of authority. In the regulations our staff time is valued at £25 per hour. This has the effect of imposing a time limit of 18 hours of staff time for activities specified in the regulations. The regulations make the following activities by an authority countable towards the cost limit. * determining whether it holds the information, * locating the information, or a document which may contain the information, * retrieving the information, or a document which may contain the information, and * extracting the information from a document containing it. We have estimated the time and therefore costs as provided by the regulations, and in doing so have taken into account the above activities. We estimate that this work will take in excess of 18 hours of effort by our staff. As we have a significant amount of documents on file from the period 2002-2016 where minutes are in documents rather than published on the website or in archives. We estimate this will exceed the limit provided for by the regulations and therefore your request is refused on the grounds provided for under section 12 of the act. Our estimate of time is based on the requirement to search all minutes of the council and its committees for a period of 14 years. It is estimated that it will take about 20 minutes to read each set of minutes of which there are estimated to 224 sets of minutes. It is considered that this is likely to take about 10 minutes to assess each set of minutes a total of over 2240 minutes which equates to 37 hours. We may may be able to provide some information if you are able to reduce or refine your request to bring the cost of compliance under the regulations limit. We suggest that you could limit the time frame of minutes that we would need to look through. For example 2002-2006. Please contact us if you would like to refine your request. If you are not satisfied with this response or you wish to complain about any aspect of the handling of your request, then you should contact us in the first instance and we will undertake an internal review. If after the internal review you wish to complain further then you can complain to the Information Commissioners Office http://www.ico.gov.uk [1] and request a decision notice. The other matters you include in your email will be considered at the October meeting of the council and I will let you have the views of the council after the meeting. Kind regards, --- Paul R. Egan BA, Chartered MCIPD, CiLCA, F. Inst. LM, FIPSM Clerk to Llandough Community Council, [address removed] Vale of Glamorgan [postcode redacted] Telephone [phone redacted] Website www.llandough-cc.co.uk [2] When you contact us The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party. Your information may however be published in the public domain if you require the Council to discuss the matter raised. For further information please see our full privacy notice on our website www.llandough-cc.co.uk [2] The Council's mission statement is 'Serving our community, preserving our identity' The Council will always strive to: · Be open and accessible in all our decision making · Be accountable in all our council activities · Be responsive to the needs of the community · Encourage community participation On 2026-09-21 03:59, Sion Buckler wrote: > Dr Misra, > > Thank you for replying, and for doing so promptly and at a weekend. > Good drills Sir. What an honour. I know you and the Council serve as > volunteers, and I am grateful for the time. > > Let me set out plainly what I am asking of the Council, which is > narrow. If you'll allow me? > > I am not asking your Council to revisit Mr Egan's answer of 14 June > 2026. He explained that the minute books from 1982 onwards were > deposited with Glamorgan Archives in 2002, and I am pursuing those > there. > > What I am asking about is what that answer did not cover. Llandough > Community Council is a public authority under Schedule 1, Part II, > paragraph 7(b) of the Freedom of Information Act 2000. The Act applies > to the recorded information set out below generally; the Environmental > Information Regulations 2004 apply in addition to any part of it that > is environmental information. > > PART ONE -- REQUEST FOR RECORDED INFORMATION > > 1. Whether the Council holds any recorded information created after the > 2002 deposit -- minutes, correspondence, reports, emails, photographs > or files of any kind -- concerning Great House Farm (Ty Mawr) / Church > View Close, the village green in front of St Dochdwy's including > registered green VG 41, or the roadside verge by the churchyard wall. > > 2. Whether the Council holds any photographs, postcards or images of > the farm, the barn, the green or the church surroundings, of any date. > > 3. Whether the Council holds any recorded information showing what, if > anything, transferred to it from Penarth Town Council at the 1982 > reorganisation, and any recorded information identifying where the > pre-1982 Llandough community records were deposited. > > If the answer to any of these is that no such information is held, I > would be content with a short statement to that effect -- but I do need > it stated. Section 1(1)(a) of the Act requires the Council to confirm > or deny whether the information is held. > > Section 10 (and regulation 5 of the EIR) allows twenty working days > from receipt, which on my request of 20 September 2026 I calculate as > 16 October 2026. > > If the Council is refusing, section 17 (and regulation 14) requires a > written refusal notice identifying the exemption or exception relied > on; section 17(7) requires the Council to give particulars of any > complaints procedure it operates, or to state that it has none, and to > notify me of my right to apply to the Information Commissioner; and > regulation 11 gives a right to an internal review of any refusal under > the EIR. > > "We have nothing more to add" does not meet those requirements. If the > period passes without a compliant response I will have no option but to > complain to the Information Commissioner. > > PART TWO -- MATTERS FOR THE COUNCIL'S DISCRETION > > These are not part of the request above and carry no deadline. They are > simply things I would be grateful for. > > A. I am not asking for the name or contact details of any individual. I > am asking whether the Council would be willing to pass my details to > any former member, former clerk or long-standing resident who might > remember the village between the 1950s and the 1990s, leaving it > entirely to them whether to contact me. I appreciate the Council may > have data protection or administrative reasons for declining, and I > would not press it. > > B. Whether the Council would be willing to table this correspondence at > a meeting and minute it. I am content for it to be tabled in full. > > C. Whether the Council would consider, in due course, whether an > interpretation board or a plaque near the green would be appropriate. > The excavation on the land beneath Church View Close recorded 1,026 > burials, described in the published report as by far the largest early > medieval burial population so far recovered from Wales, above a Roman > villa and an Iron Age roundhouse. That history belongs to Llandough as > much as to my family, and there is nothing on the ground that records > it. I would be glad to give the Council or the community a short talk > on the documentary record, without charge, if that would be useful. > > I should be grateful for a response to items 1 to 3 by 16 October 2026. > > Regards, > > Sion Buckler (Ret'd Sergeant) > Royal Signals Cyber/ Electronic Warfare Professional and Life Member > > On Sun, 20 Sept 2026, 18:31 Mo Misra, <[email redacted]> > wrote: > >> Dear Mr Buckler, >> >> Thanks for your email of 20th September 2026. >> >> I note that our Clerk, Paul Egan, has already directed you to all the >> information we have on the matter as indicated in paragraph 6 of your >> email. >> >> We have nothing more to add. >> >> Best regards >> >> Dr M C Misra, >> Chair Llandough Community Council Links: ------ [1] http://www.ico.gov.uk/ [2] http://www.llandough-cc.co.uk