Subject: RE: Preservation notice — Great House Farm (Tŷ Mawr), Llandough — do not destroy records — Matter of public interest
From: Data Protection
Direction: received
Date: Tue, 29 Sep 2026 10:07 UTC
Institution: Linklaters
Refs: none
Archive id: gm-1a0eca2b89512fe9
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Dear Sion,

thank you for contacting us; we will assess your request in due course where, and to the extent that, it concerns personal data for which Linklaters acts as data controller.
Kind regards,
Regulatory Compliance Team
Linklaters LLP  |  20 Ropemaker Street  |  London [postcode redacted]     |  www.linklaters.com 

From: Sion Buckler  
Sent: poniedziałek, 28 września 2026 23:40
To: Data Protection  ; [email redacted]; [email redacted]; [email redacted]; BP Archive  ; FOI Requests  ; Cardiff County, Enquiries  ; [email redacted]
Cc: [email redacted]; [email redacted]; Connor McGilly  ; MRC_Archive, Resource  ; [email redacted]; [email redacted]; [email redacted]; [email redacted]; [email redacted]; [email redacted]; [email redacted]; [email redacted]; [email redacted]; Disclosure Team  ; NSUKilo  ; Paul Egan  ; [email redacted]; [email redacted]; [email redacted]; [email redacted]; Julian Wilkes  ; [email redacted]; _FOI email address  ; [email redacted]; Customer Support  ; Davidson, Victoria  ; [email redacted]; [email redacted]; [email redacted]; [email redacted]; Contact OneVale  ; [email redacted]; DOUGHTY, Stephen  ; CAIRNS Alun  ; [email redacted]; Pwyllgor Diwylliant, Cyfathrebu, y Gymraeg a Chwaraeon - Culture, Communications, Cymraeg and Sport Committee  ; [email redacted]; [email redacted]; FOI / Rhyddid Gwybodaeth  ; [email redacted]; [email redacted]
Subject: Preservation notice — Great House Farm (Tŷ Mawr), Llandough — do not destroy records — Matter of public interest

Caution: External email.

FORMAL PRESERVATION NOTICE
Great House Farm / Tŷ Mawr, Llandough-juxta-Penarth
Titles: WA231076, WA240304, WA513690 and WA735527
Planning references: 89/01396/OUT and 92/00671/RES

URL: greathousefarmwiki.wordpress.com 

To each recipient separately, in your own capacity as a current or potential holder, custodian or controller of relevant records:

This notice is addressed to each recipient individually. It is not a joint request, and it does not ask any recipient to speak for, investigate on behalf of, or answer in place of any other person or organisation. Each recipient is asked to respond only in respect of records within that recipient's own possession, custody or control, including records inherited from a predecessor organisation or retained on its behalf.

1. Nature and purpose of this notice

This is a formal preservation notice concerning documentary material relating to Great House Farm / Tŷ Mawr, Llandough-juxta-Penarth, adjoining St Dochdwy's, and the subsequent development of the site, including the area now associated with Church View Close.

It is not a claim form, is not service of proceedings, and is not intended to constitute or replace any FOI request, internal review, complaint, subject-access request or other statutory process already made to any recipient.

The purpose of this notice is to require the preservation of potentially relevant material while the documentary history, title chain, registration history, planning history, possession proceedings, demolition and subsequent development are being reconstructed.

A separate first-stage preservation notice has been issued or is being issued to Cadw / Welsh Government FOI, HM Land Registry Wales Office and DPO, Heneb / GGAT HER, RCAHMW, Vale of Glamorgan FOI Unit and DPO, Glamorgan Archives, South Wales Police FOI, The National Archives, the Wales Office FOI team, and the National Library of Wales. Persimmon Homes (Wales) Ltd has received a separate preservation letter.

You are receiving this notice separately because the published documentary record places you, or a predecessor whose records may remain in your custody or control, within the documentary, legal, professional, administrative or development chain concerning this land.

2. Land and documentary scope

Please preserve, and do not destroy, alter, overwrite, discard, transfer out of custody without a recorded handover, or otherwise dispose of, any record within your possession, custody or control relating to the land or matters identified below.

The scope includes, without limitation, originals, copies, working papers, drafts, annotations, plans, photographs, negatives, films, tapes, maps, registers, indexes, correspondence, emails and attachments, electronic files, archived mailboxes, databases, metadata, internal notes, meeting records, instructions, client or matter files, survey material and other associated records.

The material requested includes:

1. Historical ownership, occupation and conveyancing

The 1877 split; the 1916 and 1939 tenancies; the 1938 Bute to Western Ground Rents conveyance; the 1969 Western Ground Rents to BP Pension Trust conveyance; and any plans, schedules, abstracts, searches, correspondence or other documents relied upon in relation to those transactions.

2. Possession proceedings and subsequent litigation

The 1955 High Court and 1962 Cardiff County Court possession orders; the 1974 proceedings; BP Properties Ltd v Buckler [1987] EWCA Civ 2; House of Lords leave papers, including YHL/PO/JO/10/11/2536; and Buckler v United Kingdom (1989), including associated correspondence, instructions, evidence, plans and working papers.

3. Land registration

The first registration of WA231076, including the application dated 30 November 1982; the first registration of WA240304, including the application dated 23 February 1983; subsequent amalgamation, transfer or closure; and every plan, conveyance, abstract, search, application, correspondence trail or professional file relied upon in connection with those registrations or changes.

4. 1988 possession and demolition

The taking of possession on or about 29 November 1988 and the demolition commenced on or about 6 December 1988, including any planning, listed-building, heritage, police, enforcement, media, contractor, survey, photographic or inter-agency liaison material.

5. Planning and subsequent development, 1989–1996

Planning application 89/01396/OUT; reserved matters application 92/00671/RES; conditions 16–18; GGAT / Cotswold Archaeology material; records concerning any section 52, section 106, planning obligation, local land charge or equivalent instrument; and the transfer from BP to Ideal Homes dated 3 December 1993, together with all associated plans, correspondence, approvals, agreements, searches and completion material.

6. Family records

Records concerning Mary Doreen Williams (died 1983) and William Buckler, insofar as those records relate to Great House Farm / Tŷ Mawr, the land described above, its occupation, ownership, possession, disposal, registration, development or demolition.

3. Predecessor and inherited files

Where you hold, or may hold, a file originating with a predecessor, successor, merged practice, affiliated practice, client or other entity, that material is also within scope.

This includes, without limitation, records originating from:

Loosemores of Cardiff; Robbins Olivey & Blake Lapthorn / Blake Morgan; Linklaters & Paines; Debenham Tewson / DTZ / Cushman & Wakefield; Wyn Thomas + Partners; Ideal Homes Wales; BP Properties; BP Pension Trust; Cotswold Archaeological Trust; Cardiff Bay Development Corporation; and South Glamorgan County Council.

The reference to a predecessor file does not assert that you necessarily hold such a file. It identifies material for which a reasonable custody or succession inquiry should be made where applicable.

4. Preservation steps

Please take reasonable steps to prevent the routine destruction, deletion, alteration or overwriting of potentially relevant material, including material held in archived mailboxes, legacy systems, off-site storage, document-management systems, backup repositories and other electronic or physical stores.

Where relevant material has been transferred to another repository, archive, successor organisation or third party, please preserve the information necessary to identify the transfer and its current location, including any accession, file, box, reference or custody details.

Nothing in this notice requires the creation of records that do not exist. The request concerns the preservation of records already held or controlled by you.

5. Purpose and legal position

This notice is not a finding against any recipient, and I am not asking any recipient to determine title or adjudicate the underlying dispute.

The 1987 Court of Appeal judgment is relied upon here only for matters actually determined by that judgment, including the issues concerning possession, limitation and the October 1974 letters. This preservation notice does not treat that judgment as having determined the complete documentary root of title to the farmhouse parcel.

The underlying documentary history, including the relationship between the farmhouse parcel and the agricultural land subsequently dealt with through Western Ground Rents and BP, remains a matter requiring reconstruction from the primary records.

Accordingly, preservation is requested precisely so that the documentary record can be established from the records themselves rather than through assumptions based on later registration, later occupation, later planning treatment or secondary descriptions.

6. Acknowledgement and identification of records

Please acknowledge receipt of this notice and, in your own capacity, confirm:

(a) the officer, partner, records manager or other person responsible for implementing the preservation hold;

(b) what records within your possession, custody or control you have identified as falling within the scope above; and

(c) where you identify no records within scope, what relevant systems, files, repositories or predecessor records you searched in reaching that conclusion.

A substantive assessment of title is not requested from you. The immediate requirement is preservation and identification of the documentary material you hold.

The public documentary index and developing evidence record is available at:

https://greathousefarmwiki.wordpress.com/ 

Please monitor that site for subsequent identification of documents, references and specific schedules relevant to your organisation's records.

Where a reliable public email address is unavailable, a postal preservation notice will also be sent. For example, a postal notice will follow to Loosemores, Alliance House, 18–19 High Street, Cardiff [postcode redacted].

Nothing in this notice constitutes an abandonment, waiver or limitation of any claim, position or remedy concerning title, registration, concealment, limitation, reopening, rectification or alteration of the register, or any associated matter.

Regards,

Sion Buckler (Ret'd Sergeant)
Royal Signals Cyber/Electronic Warfare Professional and Life Member

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