Subject: Re: FOI/EIR request - Case Ref/ 00211463 — clarification and refinement of request
From: Sion Buckler
Direction: sent
Date: Mon, 21 Sep 2026 02:28 UTC
Institution: Vale of Glamorgan Council
Refs: 00211463
Archive id: gm-1a0c1cb194cd5fc4
------------------------------------------------------------

Freedom of Information Officer,

Case Ref: 00211463 — request received 17 September 2026

I write to clarify and refine the above request while it remains open,
having now examined the original manuscript of the planning officer's
report rather than a transcription. My earlier request named two
organisations; the document in fact identifies the correspondents
differently, and I ask that the request be read as follows.

The passage relied upon
The planning officer's report on application 89/01396/OUT (residential
development including new access road, land at Great House Farm, Leckwith
Road, Llandough, Penarth; outline permission granted 13 March 1990) states,
at page 2:

"Two letters have been received from the Barry Preservation Society and
Civic Trust and a local County Councillor (who is a member of the Glamorgan
Gwent Archaeological Trust) making representations in respect of this
application and a copy of both these letters are attached to this report as
Appendices 'C' and 'D' respectively."

The following paragraph of the same report states:

"The Applicants' Agents have written in response to the report of the
Glamorgan Gwent Archaeological Trust Ltd. on the site and a copy of this
letter is attached to this report as Appendix 'E'."

What I request
Appendix "C" to the officer's report on 89/01396/OUT — the letter from the
Barry Preservation Society and Civic Trust.

Appendix "D" — the letter from the local County Councillor referred to,
together with that Councillor's name.

Appendix "E" — the letter from the Applicants' Agents responding to the
report of the Glamorgan-Gwent Archaeological Trust Ltd.

A list of all appendices ("A" to "E" or further) to that officer's report,
so that the complete annex set is identified.

Any register, index, schedule or file list for application 89/01396/OUT
recording the documents originally held on the file.
A further document referred to in the same report

The officer's report also records, of the East Vale Local Plan:

"The greater part of the land is allocated for new residential development
in the East Vale Local Plan (Policy No. H.2.) The information supporting
the policy states that buildings on the site should be retained, however
were unfortunately demolished a little while ago."

I therefore also request:
The text of Policy H.2 of the East Vale Local Plan and the supporting
information to that policy referred to above, in the version current in
1989–1990.

Points on handling
These are documents the Council's own report states were attached to it. If
any of them is not held, I ask the Council to say so expressly, and to
state (a) when it ceased to be held, (b) under what retention schedule or
disposal decision, and (c) whether any record of that disposal exists. A
response that "no additional information has been identified" would not
address a request for annexes that the Council's own report records as
attached.

I note the Council's letter of 11 September 2026 in a related matter, which
stated that "further historical documentation has been found... not
necessarily Council documentation but is nonetheless in the Council's
possession". I ask that this material be searched in responding to the
present request.

I intend this as a clarification and refinement of case 00211463 under the
Council's duty to advise and assist (s.16 FOIA 2000 / reg. 9 EIR 2004), and
not as a new request. If the Council takes the view that any part of it
must be treated as a fresh request, please confirm that in writing,
identify which parts, and give the revised due date, so that I am not left
uncertain which deadline applies to which element.
I should be grateful for confirmation of receipt.

Regards,

Sion Buckler (Ret'd Sergeant)
Royal Signals Cyber/Electronic Warfare Professional and Life Member