Subject: RE: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase
From: FOI Unit
Direction: received
Date: Fri, 11 Sep 2026 15:01 UTC
Institution: Vale of Glamorgan Council
Refs: 00210772
Archive id: gm-1a090fd50150bcee
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Dear Mr Buckler

We are sorry for the delay in providing you with a substantive update in this matter.  You asked for an internal review in particular because you had concerns about whether or not substantive enough searches had been carried out.  We wrote to you on 5th August 2026 advising that further enquiries regarding the searches was being made with service areas. We advised you those enquiries were not quite complete.

Service areas have reverted, and further historical documentation has been found.  Unfortunately, we are still sifting through it to determine its relevance to your request.  It is also not necessarily Council documentation but is nonetheless in the Council’s possession therefore, anything that may be relevant to your request also requires the Council to consider whether or not it should consult with 3rd parties and if necessary consult with them.  We are undertaking the review of the documentation to determine relevance and whether we need to consult with third parties.  We intend to try and update you further by the end of next week with a clearer time frame of when we may be able to respond substantively about this other documentation and indeed provide copies of anything we feel able to.

We are grateful to you for your patience and apologise for the time it is taking.

Regards


Information Governance Officer/ / Swyddog Llywodraethu Gwybodaeth
Legal & Democratic Services /Gwasanaethau Cyfreithol a Democrataidd
Vale of Glamorgan Council / Cyngor Bro Morgannwg
e-mail / e-bost: [email redacted]/[email redacted]<[email redacted]>

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From: Sion Buckler <[email redacted]>
Sent: 01 September 2026 21:32
To: FOI Unit <[email redacted]>
Cc: Franks, Christopher P (Cllr) <[email redacted]>
Subject: Great House Farm, Llandough – Request 00210772 – Internal Review – Formal Chase

Information Governance Team,

I refer again to the internal review of Case Ref 00210772 (Great House Farm / Ty Mawr, Llandough), requested on 7 July 2026 and acknowledged by you on 10 July 2026.
On 5 August 2026 you wrote that further enquiries were ongoing and that you would provide a further update by Friday 14 August 2026.

On 14 August 2026 I chased and requested the completed internal review decision by close of business on 24 August 2026.
No response or update has been received.

The Environmental Information Regulations 2004 require that internal reviews be completed promptly and within a reasonable time. The delay is now substantial and exceeds both the statutory expectation and the deadlines you yourselves set.

Please issue the completed internal review decision within 5 working days of this email (i.e. by close of business on Tuesday 8 September 2026).

If a substantive response is not received by that date I will escalate the matter to the Information Commissioner’s Office for non-compliance with the EIR timescales.

Regards,

Sion Buckler (Ret’d Sergeant)