Subject: RE: Great House Farm, Llandough, Cardiff From: Cardiff County, Enquiries Direction: received Date: Mon, 24 Aug 2026 14:02 UTC Institution: Ministry of Justice / HMCTS Refs: none Archive id: gm-1a0341444f5bf89d ------------------------------------------------------------ OFFICIAL Good afternoon I have addressed each of the points raised in your correspondence based on the information available to this office. 1. The search was conducted using the court's current internal case management system. The proceedings referenced in your enquiry pre-date the introduction of modern electronic case management systems and would originally have been maintained as paper records. No records relating to the proceedings identified were located. 2. No surviving court file relating to the proceedings specified in your request has been identified. This office has not located any surviving historical finding aids, registers, order books, cause books, warrant books, index cards or similar records relating to those proceedings. 3. The conclusion that records of this age would not ordinarily be held is based on HMCTS records retention arrangements for possession proceedings. Under the records schedule available to this office,” paper records are retained for three years from the last meaningful transaction and then destroyed. Where applicable, records may be retained for longer if subject to litigation, audit, inquiry or other legal hold requirements. We do not hold information identifying the specific historical retention schedule applicable to the proceedings 1974. 4. Destroy/Delete: The record is securely destroyed (paper records shredded; electronic records permanently deleted). Many civil court records follow this route after their retention period expires. 5. No destruction register, destruction certificate, transfer schedule or equivalent administrative record relating to the proceedings specified has been identified by this office. Warmest regards, Jyothi Polusani Administration Officer Adran Gorfodi / Enforcement Section Canolfan Llysoedd Sifil Caerdydd | 2 Stryd Y Parc | Caerdydd | [postcode redacted] Cardiff Civil Justice Centre | 2 Park Street | Cardiff | [postcode redacted] [phone redacted] [email redacted]<[email redacted]> I am not authorised to bind the Ministry of Justice contractually, nor to make representations or other statements which may bind the Ministry of Justice in any way via electronic means. Nid oes gennyf awdurdod i rwymo’r Weinyddiaeth Gyfiawnder trwy gytundeb, na chyflwyno sylwadau neu ddatganiadau eraill a all rwymo’r Weinyddiaeth Gyfiawnder mewn unrhyw ffordd trwy ddull electronig For information on how HMCTS uses personal data about you please see: Am wybodaeth ynghylch sut mae GLlTEF yn defnyddio data personol amdanoch chi, ewch i: www.gov.uk/government/organisations/hm-courts-and-tribunals-service/about/personal-information-charter OFFICIAL From: Sion Buckler <[email redacted]> Sent: 04 August 2026 18:35 To: Cardiff County, Enquiries <[email redacted]> Subject: Re: Great House Farm, Llandough, Cardiff Dear Ms Owen, Thank you for your email of 4 August 2026 and for confirming that a search of your internal case management system has been carried out with no results identified. My request was not limited to whether records are currently held on that system. It also sought confirmation of what searches (if any) were made of historical paper records, indexes and finding aids, and what became of the court records relating to the proceedings I identified. You state that, due to the age of the case, the court would not currently hold records "in line with our procedures." I should be grateful if you would clarify the basis for that statement by addressing the following points: 1. What is the precise name of the internal case management system that was searched, and what period of records does it cover? 2. Were any surviving paper finding aids or historical records examined, including cause books, order books, registers of judgments or orders, warrant books, index cards, or any other historical indexes maintained by Cardiff County Court, Cardiff Civil Justice Centre, or their predecessors? 3. Were any archived or off-site repositories under HMCTS control considered or searched? 4. Please identify the records retention, disposal or archival policy, schedule or instruction relied upon in concluding that records of this age would no longer be held. I note that the current publicly available County Court Records Retention and Disposition Schedule specifies relatively short retention periods for possession action cases. I should therefore be grateful if you could identify the historical policy, schedule or instruction that governed the records relating to these proceedings and, if possible, indicate when they would have been scheduled for destruction or transfer. 5. Does HMCTS hold any administrative record of the destruction or transfer of the relevant files, such as destruction registers, certificates, transfer schedules or equivalent records? 6. Were any records relating to these proceedings transferred to another repository, including The National Archives, Glamorgan Archives, or any other archive? If so, I should be grateful if you would provide the destination, date and any available reference. 7. Even if the original case files no longer survive, do any registers, indexes or other administrative records remain recording the existence, progress or disposal of proceedings involving the Williams family, the Buckler family, Western Ground Rents Ltd, BP Pension Trust Ltd, BP Properties Ltd, or Great House Farm (Ty Mawr), Llandough? The proceedings in question include the High Court possession proceedings of 1955 (including enforcement on or around 4 July 1955), the Cardiff County Court proceedings culminating in the possession order of 11 December 1962 before Judge Temple Morris QC, and the Cardiff County Court proceedings of 1974, including the part-heard hearing of 3 July 1974, the application for leave to enforce in September 1974, and the subsequent correspondence concerning the proposed unilateral licence arrangement. I have already been making enquiries of HM Land Registry. However, my present request concerns the court's own records, the searches undertaken in relation to those records, and any surviving administrative record of their retention, destruction or transfer. If the information requested is not held within the Enforcement Section, I should be grateful if this enquiry could be forwarded to the appropriate court manager, records officer or other HMCTS team responsible for historical court records, and if you could kindly confirm that this has been done. Thank you for your assistance. I look forward to your substantive reply addressing each of the points above. Yours sincerely, Sion Hywel Buckler (Ret'd Sergeant) [address redacted] Dinas Powys [postcode redacted] [email redacted]<[email redacted]> On Tue, 4 Aug 2026, 09:43 Cardiff County, Enquiries, <[email redacted]<[email redacted]>> wrote: Good afternoon, Thank you for your email. Due to the age of this case, we wouldn’t currently hold any existing records for it, in line with our procedures. I can confirm we have conducted a search on our internal case management system, which has not produced any results. We are not privy to any other systems upon which we could conduct a search on the details you provide. It might be worth contacting Land Registry to see if they hold any details on this: HM Land Registry Citizen Centre PO Box74 Gloucester [postcode redacted] Tel: [phone redacted] Thank you. Yours faithfully, Phoebe Owen Administration Officer Adran Gorfodi / Enforcement Section Canolfan Llysoedd Sifil Caerdydd | 2 Stryd Y Parc | Caerdydd | [postcode redacted] Cardiff Civil Justice Centre | 2 Park Street | Cardiff[map link redacted] | [postcode redacted][map link redacted] [email redacted]<[email redacted]> From: Sion Buckler <[email redacted]<[email redacted]>> Sent: 03 August 2026 21:01 To: Cardiff County, Enquiries <[email redacted]<[email redacted]>> Subject: Great House Farm, Llandough, Cardiff Sir/Madam, I wrote to you on 10 June 2026 requesting access to historical court records relating to Great House Farm (Ty Mawr), Llandough, Vale of Glamorgan. I have not received a response. I am seeking confirmation of whether any surviving court records exist relating to possession, title, and related proceedings involving the Williams / Buckler family and the successive parties asserting title through Western Ground Rents Ltd and subsequently BP Pension Trust Ltd / BP Properties Ltd. The proceedings and related matters I am seeking to identify include: * High Court possession proceedings and the possession order of 1955, including any related enforcement records (including the enforcement action concerning the agricultural land on or around 4 July 1955); * Cardiff County Court proceedings of 1962, resulting in the possession order dated 11 December 1962 (before Judge Temple Morris QC), including any related claim for mesne profits; * Cardiff County Court proceedings commenced in 1974, including the part-heard hearing of 3 July 1974 at which Mary Williams asserted ownership and relied upon adverse possession / limitation arguments, the application for leave to enforce in September 1974, and subsequent correspondence concerning the proposed unilateral licence arrangement in October and November 1974; * The subsequent Court of Appeal proceedings in BP Properties Ltd v Buckler [1987] 55 P & CR 337. I request confirmation of whether any surviving records remain, including (but not limited to): * pleadings; * statements of case; * orders; * warrants; * correspondence; * exhibits; * judgments; * case files; * registers or indexes referring to these proceedings or the property. If records remain, please advise the procedure for obtaining copies or arranging inspection, including any applicable fees. If no records remain, please confirm what searches have been undertaken, which repositories or record systems have been checked, and whether any destruction, retention, or transfer records exist relating to these proceedings. Yours faithfully, Sion Hywel Buckler (Ret'd Sergeant) [address redacted][map link redacted] Dinas Powys[map link redacted] [postcode redacted][map link redacted] [email redacted]<[email redacted]> ________________________________ This e-mail and any attachments is intended only for the attention of the addressee(s). 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